Have you ever wondered why you didn’t double-check that invoice before hitting send? Or why the client still hasn’t paid you after two weeks, only to realise you gave them the wrong account details? It happens more often than we admit.

One minute, you're excited about landing a new gig, the next, you're refreshing your dashboard and wondering where your money went. Many freelancers make costly mistakes when it comes to getting paid. In this article, we break down the top 5 international payment mistakes freelancers make.

Read also: The best currencies to hold for global freelancers

Not having a multi-currency account

Freelancers who receive payments in foreign currencies but don’t have a multi-currency account often lose a portion of their income to automatic conversions and poor exchange rates. If a client pays in EUR and your account only accepts USD, platforms or banks will convert it, often at unfavourable rates and without your control.

Read also: Best multi-currency accounts for freelancers and remote workers in Africa

Sending late invoices

Many freelancers don’t send invoices on time, or at all. Some forget key details like client address, currency, project description, or payment terms. This leads to confusion, delayed payments, or disputes over amounts due. Inconsistent invoicing also weakens your professionalism and may cause clients to deprioritise your payment.

Read also: Best invoicing tools for freelancers working with international clients

Ignoring transfer speed

Not all platforms transfer money at the same speed. Some take 3–7 days to process payments, which can cause serious delays in managing rent, bills, or business expenses. Freelancers who don't research processing times often find themselves stuck, especially during holidays or weekends.

Using black market currency exchanges

In a bid to avoid conversion fees or get a better exchange rate, some freelancers turn to unofficial exchangers or black market brokers. While the promise of more money might seem appealing, these channels are often unregulated, illegal, and risky. There’s no protection if the money disappears or if your accounts are flagged for suspicious activity. One bad transaction can cost you a lot more than the small savings you were chasing.

Accepting payments without a contract

Many freelancers still operate without contracts, relying on verbal agreements or emails. When payment is delayed or disputed, you have little to protect yourself. Without clear terms, clients may push back on amounts, payment timelines, or even deny responsibility. A contract doesn’t just protect you, it also reassures your client that you’re a professional.

How Grey makes international payments easy for freelancers

• Receive foreign payments with ease by opening a multi-currency account with Grey.
• Simplify your billing process with Grey’s invoicing system. It helps you send accurate, professional invoices and ensures timely payments.
• Grey ensures quick processing and lets you transfer funds directly to your local bank account without unnecessary delays.
• Grey eliminates the need for risky or informal currency exchanges by offering competitive rates with no hidden fees.

Receiving international payments with ease

Freelancers often lose money due to common payment mistakes, like using platforms with hidden fees, sending incomplete invoices, or relying on slow, unreliable methods. These errors can affect your cash flow, credibility, and overall client experience.

With fast processing and transparent fees, Grey ensures freelancers get paid quickly, securely, and on their terms.

Sign up or download the Grey app today to make international payments simple.

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